Use case · Procurement and quality teams responsible for the approved supplier list.
Supplier qualification and onboarding
How procurement teams qualify new suppliers on Complyra: registration, document submission, administrator review, approval and ongoing certificate expiry tracking.
The problem
- Qualification is done by email and spreadsheet, so documents are scattered and expiry dates are missed.
- Buyers keep using unqualified suppliers because onboarding a new one takes too long.
- There is no record of who approved a supplier, when, or on what evidence.
The workflow in Complyra
Supplier registers
Company details, categories, regions, registration number and business type are captured in the supplier portal.
Documents uploaded
Certificates and reports are uploaded with certificate number, issuing organisation and dates; document intelligence helps read the fields.
Administrator review
The application is reviewed in the admin panel and approved or rejected with a reason.
Eligible for RFQs
Approved suppliers appear in matching and can be invited to RFQs.
Expiry tracked
Document status and expiry remain visible to buyers and administrators.
Capabilities used
What this use case does not cover: Complyra does not perform financial credit checks or site audits.
Related
Guides
- Supplier qualification checklist — Supplier Management
- How to evaluate supplier certifications and compliance documents — Supplier Compliance
Tools
- Free compliance checker — which regulations apply to a product
See it on your own requirement
Open the app, describe the purchase, and follow the steps above.