RFQ automation
RFQ automation: from requirement to compared quotations
Generate the RFQ from what you need to buy, send it to verified suppliers, let the platform notify and remind them, and collect every quotation in one place so the comparison is straightforward and the winner becomes a purchase order.
The RFQ workflow
RFQ created from the requirement
The RFQ subject and body are generated from the parsed requirement and the compliance result: product, quantity, target price, delivery location and the documents the applicable regulations require.
Suppliers invited
Send the RFQ to a single verified supplier, or as a multi-supplier RFQ to a group. Only administrator-approved suppliers can be invited.
Suppliers notified and reminded
Invited suppliers receive an in-app notification in their portal. Deadline reminders are processed on a schedule so open RFQs are not forgotten.
Suppliers respond
Suppliers submit quotations through the supplier portal: quantity, unit price, total, currency, delivery date, shipping cost, validity period and notes. Buyers and suppliers can message each other on the RFQ.
Quotations compared
Quotations are collected against the RFQ and compared side by side, including for multi-supplier RFQs where responses are tracked per supplier.
Purchase order issued
Accept a quotation and Complyra creates the purchase order from it, then exports it to your ERP.
What is automated
RFQ drafting
Subject, body and requirement fields are written from the parsed requirement and the compliance result, including the documents to request.
Supplier invitations
Single or multi-supplier RFQs to administrator-approved suppliers, with responses tracked per supplier.
Notifications and reminders
In-app supplier notifications on invitation, and scheduled deadline reminders for open RFQs.
Quotation collection
Structured quotations from the supplier portal, gathered against the RFQ for comparison.
Quote comparisonMessaging
Buyer and supplier messaging on the RFQ, with attachments, so clarifications stay with the request.
Purchase order creation
The accepted quotation becomes a purchase order without re-keying.
Procurement automation
Compliance requirements in the RFQ
Because the compliance check runs during sourcing, the RFQ can ask for the exact evidence a regulation requires: a declaration of conformity, a migration test report, a certificate with its number and expiry. Suppliers know what to attach before they quote, and buyers avoid discovering a missing document after the order is placed.
See supplier compliance for how the check works and the regulation pages for the documents each regulation requires.
Frequently asked questions
What is an RFQ?
A request for quotation is a document a buyer sends to suppliers describing what they want to buy and asking for a price and terms. Complyra generates it from the buyer's requirement and the compliance check, so the technical and documentary requirements are included.
Can one RFQ go to several suppliers?
Yes. A multi-supplier RFQ sends the same request to a group of verified suppliers and tracks each response in one view.
How do suppliers receive the RFQ?
Through their Complyra supplier portal, with an in-app notification. Suppliers respond with a structured quotation rather than a free-form email.
Does Complyra negotiate for me?
No. Buyers and suppliers can message each other on an RFQ, and a negotiation workflow lets a buyer counter a quotation, but the decisions are made by people.
What happens after I accept a quotation?
Complyra creates a purchase order from the accepted quotation and can export it to SAP Business One, Oracle NetSuite, Microsoft Dynamics 365 or a generic REST, CSV or XML format.
Guides, use cases and definitions
Guides
Comparisons
Send your next RFQ from Complyra
Search for suppliers, check compliance, and send the RFQ from the shortlist.